AS Administrative Assistant Project (Sacramento)

Turner Construction Company

Sacramento, CA
  • $50,010/yr - $74,870/yr
  • Salaried Exempt
  • Turner is a North America-based, international construction services company and is a leading builder in diverse and numerous market segments. The company has earned recognition for undertaking large, complex projects, fostering innovation, embracing emerging technologies, and making a difference for their clients, employees and community.

  • Turner recognizes the importance of innovation and fostering a culture of continuous improvement. A key element of our company vision is to develop and embrace emerging technologies and processes. As part of our effort to achieve this vision, Turner has a culture where employees share their ideas and engagement with one another to develop innovative ideas as well as evaluate and implement improvements at Turner.

  • Job Description

    • Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
    • Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.
    • Daily management of project calendar, meeting schedule, and project contacts. Process expense reports for Project Executive and/or Manager.
    • Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.
    • Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).
    • Create and maintain project organizational and seating charts.
    • Coordinate travel reservations, business accommodations, itineraries, and agendas.
    • Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.
    • Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.
    • Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.
    • In collaboration with Project Manager, establish and maintain protocols for project site visitors.
    • Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
    • Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.
    • Conduct project specific orientation and transitions for project staff.
    • Maintain organized project filing system and coordinate document retrieval schedules.
    • Order supplies to support project office needs.
    • Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.
    • Assist with special projects and coordinate events.
    • Other activities, duties, and responsibilities assigned.
  • Position Requirements

    • High School Diploma or GED and minimum of 3 years of relevant administrative assistant experience in construction, or other related industry, required
    • College degree and/or relevant administrative skills certification, a plus
    • High degree of detail, accuracy, and organizational skills
    • Maintain confidential information
    • Work with some direction and oversight, and as part of team
    • Approachable, proactive, positive, and professional attitude
    • Professional verbal communication and written business communication skills
    • Able to conduct research and proofread
    • Exhibit active listening skills and follow through on commitments
    • Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
    • Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
    • Commissioned Notary Public, a plus

    We offer competitive wages plus benefits and 401(k).


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