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Contracts Assistant

Griffith Company

Santa Fe Springs, CA
  • At Griffith Company, we recognize that people are our most valuable resource. We nurture that resource by fostering a work environment that encourages communication, respect and recognition. In this environment, Griffith Company employees flourish, taking their careers to new levels. In addition to offering a 115+ year history of quality, safety and excellence, Griffith Company has a dynamic, exciting and supportive culture where opportunity for growth abounds.


  • POSITION DESCRIPTION

    We are looking for a Contracts Assistant for our Santa Fe Springs office. This position is responsible for assisting the Contract Administration team with various tasks in the department. This position will start as temporary with the potential to be permanent.

    Essential Functions

    • Bid Running: Contracts Assistant will serve as a back-up responsible for physically submitting bid package to Owner/Agency when necessary.
    • Generate, issue and administer purchase orders. This includes reviewing all correspondence concerning purchase orders and responding as necessary.
    • Assist Contract Administrators with following up on pending subcontract agreements.
    • Collect insurance and all related documents to the subcontract.
    • Prepare and file preliminary notices on private contracts.
    • Prepare and distribute preliminary information forms.
    • Prepare and distribute EEO letters to signatory unions.
    • Gather all necessary documentation to prepare job books for each project.
    • Facilitate the execution of change orders and ensure that executed copies are routed to project team.
    • Other duties as assigned.
  • POSITION REQUIREMENTS

    Specific Job Knowledge, Skill and Ability

    Competitive candidates must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.

    • Proficient with Microsoft Office applications, specifically needing advanced skills with:
      • Microsoft Excel
      • Microsoft Word
      • Adobe Acrobat
      • Microsoft Outlook
    • Excellent verbal and written communication skills
    • Detail oriented and have the ability to work under pressure with strict deadlines
    • Self-motivated, intellectually curious and enjoy working with a diverse group of people

    Competencies

    • Collaboration Skills
    • Communication Proficiency
    • Problem Solving/Analysis
    • Technical Capacity
    • Time Management

    Education

    • Bachelor’s degree is preferred, but not required.

    Physical Requirements

    • Most time spent in an indoor office environment
    • Frequently required to stand and walk.
    • Regularly required to sit for extended periods of time.
    • Must lift and move up to 20 pounds.
    • Pushing/pulling of file cabinets
    • Extended visual use of a computer screen
    • Frequent typing
    • Occasional travel

GOT WHAT IT TAKES?

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