Estimator – Administrator

Founded in 1971, Marina Landscape, Inc. has become an award-winning landscape construction company that specializes in construction, maintenance, erosion control, arbor care, landscape architecture, irrigation design and water management.

POSITION DESCRIPTION

CLASSIFICATION PURPOSE

This non-exempt job classification is responsible for completing the pre-qualification process associated with project estimates, maintaining all appropriate databases, and demonstrating sufficient detail related to documentation, customer contact, and computer usage; performs other work as required.

Essential FunctionsThe examples of functions listed in this job description are representative, but not necessarily exhaustive, of any one position in this job classification. Management may assign other functions not listed herein at its sole discretion.

• Provides support to the estimating and bidding procedures;
• completes the pre-qualification process;
• completes the Bid Proposal Form, Bid Form, and Bid packages;
• maintains relevant client databases containing information on client references and client contacts;
• faxes the scope letter and bid proposal to the prospective client on time;
• keeps all confirmation receipts verifying process documentation;
• meets all established deadlines;
• completes all work accurately;
• demonstrates proficiency across an array of computer applications (e.g., MS Office especially Outlook, Word, and Excel, ZetaFax, Bid Schedule, American Contractor, and Google Browser);
• performs e-mail distribution correctly;
• maintains the Plan Holder List by gathering, calling, and updating information as appropriate;
• demonstrates good attendance;
• attends meetings;
• maintains all files, records, and documentation in a well-organized fashion;
• communicates well with others;
• demonstrates proper telephone etiquette (e.g., receiving calls and calling bidders);
• maintains composure while multi-tasking;
• demonstrates proper coordination skills when working with team members from other functional departments;
• provides excellent service (e.g., accurate, complete, and timely) to clients, work-site partners, and company staff in a courteous and efficient manner.

COMPETENCIES

• Business Acumen: Proactively views the estimating process as a revenue source, driver of gross margin, and an indicator of net profit; understands the role estimating has to overall project management; has an attention to detail that promotes financial value.
• Results Oriented: Maintains focus on outcomes; is proactive and goal oriented; concentrates on meeting objectives, delivering to the required time, cost, and quality; holds performance as more important than process; sets specific, measurable, and relevant goals and takes efficient action to accomplish success.
• Administrative Efficiency: Demonstrates highly-efficient time management skills; adept at multi-tasking to accomplish goals; completes the pre-qualification process effectively, efficiently, and correctly; utilizes computer software applications appropriately.
• Decision Quality: Consistently makes effective, timely, and sound decisions; solicits information from multiple sources prior to making a judgment; considers implications and contingency plans associated with all decisions.
• Job Quality: Understands the relationship between job quality and customer service, satisfaction, and retention; ensures that estimating quality standards are met for every assignment.
• Customer Service: Consistently exceeds customer expectations; keeps customers well-informed, listens to them attentively, and addresses their concerns; enacts a personal approach to customer service.
• Interpersonal Skills: Treats others with respect, collaboration, and support in such a way that work relationships are improved and morale is increased; is approachable; has effective communication skills.

POSITION REQUIREMENT

Education/Experience

An example of the preferred education, training, and/or experience that demonstrates possession of the knowledge, skills, and competencies for this position includes: an Associate of Arts degree and at least one (1) year of commercial construction, landscaping, and/or hardscape estimating experience.

Essential Physical Characteristics

The physical characteristics described here are representative of those that must be met by an employee to successfully perform the functions required by this job classification. Reasonable accommodation may be made to enable an individual with qualified disabilities to perform the functions of this job classification, on a case-by-case basis.Frequent sitting, time spent on the telephone, repetitive use of hands to operate computers, printers, and office equipment, standing, bending, and stooping, twisting of waist side-to-side, turning and flexion of the neck; and lift and carry objects weighing up to 50 pounds; normal manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; occasional walking on uneven terrain for long distances.

SPECIAL NOTES, LICENSES AND CERTIFICATIONS

• Pre-employment: Incumbents must sign the Confidentiality, Non-disclosure, and Non-solicitation Agreement prior to their first day on the job. Incumbents are subject to a pre-employment drug screen.
• License: Incumbents are not required to possess a valid driver’s license.
• Language: Though not required, bilingual English and Spanish/Vietnamese skills are desirable.
• Certifications: No certifications are required of this job classification.
• Working Conditions: Work is predominately in an office environment with associated noise, space, and computer screen exposure. Frequent travel to client locations, job sites, and meetings is expected as part of this position.
• Introductory Period: Incumbents appointed to this job classification serve an introductory period of three months.

COMPENSATION

Salary: $38,000-$65,000 Annual (D.O.E.)

BENEFITS

• Health Insurance Benefits with Medical, Dental, and Vision
• 401(k) Retirement Plan
• Basic and Voluntary Life/AD&D
• Flexible Spending Account
• Voluntary Accident Insurance
• Paid Holidays
• Paid Vacation
• Paid Sick Time