Preconstruction Services Manager I

For over 50 years, we’ve proudly constructed the backdrops for life’s most important events. Quietly setting the stage, ISEC constructs functional and beautiful architectural surroundings. Our craftsmanship is there amidst the cheers of fans in hometown stadiums, framing joyful reunions in airports across the country, and surrounding parents as they welcome their newborn in expertly outfitted hospital rooms. We invest the time and commitment to deliver world-class facilities. We got our start in 1967 providing furniture and athletic equipment, and quickly expanded into the healthcare and laboratory industries. By 1970 we extended our Colorado roots into Phoenix, Los Angeles, San Francisco and Seattle. By 1990, our expertise in high-profile, mega-woodwork projects further propelled us into prominence. Now with 9 regional offices and over 1,500 talented team members, we continue to exceed craftsmanship and business standards with a long history of excellence, sound project management skills, unwavering partnerships, financial stability, exemplary attention to detail and commitment to any project. At ISEC, we take time to understand each client’s unique vision and provide true project ownership and accountability. As a prime trades contractor of choice, our craftsmen ensure nothing short of excellent results on every general trade, architectural woodwork, ornamental metals, doors, frames & hardware, specialties, laboratory furniture, and medical equipment project we complete. Our Why? We’re an employee-owned company and our core values, Commitment to Customer, Integrity, Respect, Safety, and Teamwork, run deep. Our culture is based on a dedication to excellence and providing the highest level of performance, innovation, partnership and support to our team and to our clients.

The Preconstruction Services Manager is responsible for managing the estimating and purchasing departments by mentoring and developing the staff, overall leadership, management, direction, and execution of the region's estimating and purchasing. The Preconstruction Services Manager works closely with the sales and operations departments for bid strategy, accuracy, vendor/subcontractor selections and closeout of cost estimates, budgets, and value engineering, assessing risks, strategizing for cost effective buyouts and improved shop drawings, while maintaining a schedule and budget.

Job Description

The Preconstruction Services Manager is responsible for managing the estimating and purchasing departments by mentoring and developing the staff, overall leadership, management, direction, and execution of the region’s estimating and purchasing. The Preconstruction Services Manager works closely with the sales and operations departments for bid strategy, accuracy, vendor/subcontractor selections and closeout of cost estimates, budgets, and value engineering, assessing risks, strategizing for cost effective buyouts and improved shop drawings, while maintaining a schedule and budget.

Duties & Responsibilities – Estimating & Purchasing

• Take the lead to initiate, identify and execute bid strategies, work closely with Vice president/Regional Manager prior to and on bid day with vendor communications.
• Meet weekly with team to distribute new projects, discuss department changes or procedures, and problem solve any issues on the projects in progress.
• Understand project requirements, schedules and special conditions, identify actions and communicate to team.
• Expertise and/or understanding in Private, Public, Design Build, and Negotiated Delivery Methods within Divisions, 5, 6, 8, 9, 10, 11, 12, & 13.
• Timely and frequent communication to Regional Manager/Vice President of areas of risk and issues affecting scope, financial, people and performance.
• Review and ensure all bid documents, specifications and plans, bid forms, alternates and addendums are acknowledged.
• Maintain estimating/bid schedule and staff meetings.
• Review all estimates, maintain corporate uniform estimating procedures, scope requirements and accurate and complete quantity surveys.
• Work with estimator, sales and operations team to develop bidding and pricing strategies.
• Send out proper and timely request for outsource, vendor, and subcontractor pricing as required. Review all quotations.
• Review of all final estimate packages with teams before released.
• Maintain and update Bid List and Vendor List.
• Track bid results and estimating metrics using the Closure Report.
• Availability to direct reports for Q&A.
• Track closure rates and utilize information for strategic decisions with sales on bidding opportunities.
• Inform regional team of work that will require quick install, so the bid includes a plan to perform.
• Know install times and approximate product cost to quickly identify and rectify holes in review of bid.
• Has estimating team prepared with coverage on risk items in the bid.
• Anticipate question of bid reviewers and have clear explanations prepared.
• Lead and close a bid with the customer in Business Deveopment or Regional Manager absence.
• Make quick, sound decisions at bid time for a complete and competitive bid.
• Attend Order Entry Debriefing s and set priorities, select vendors, and provide direction to the Purchasing Team.
• Attend Purchasing/Operations update team meetings to access risks and opportunities.
• Develop and maintain vendor relations.
• Resolve purchasing agreement issues with vendors and negotiate best terms for ISEC.
• Monitor vendor workloads, products, and capabilities to ensure proper vendor matches to projects.
• Ensure all outsource procedures are followed by the Purchasing Agents.
• Obtain projects from other departments or divisions to fill voids during slow times and seek help during the busy times.
• Identify areas of risk and strategies for efficient and cost-effective buyouts and improved shop drawings preparation.
• Determine all risks and opportunities on projects in process for the quarterly Division Reviews.
• Collaborate with leadership team and/or Architectural Services Manager on local sources of products, manufacturing, or services.
• Relentlessly proactive in driving the project through the procurement process to meet purchasing budgets and project date requirements.
• Track buyout and competitiveness of fabricators for future project strategies.
• Guide team to set up Schedule of Values in a timely and strategic manner to cover early cost requirements and prepare the operations team for advantageous billing.
• Keep team focused on getting vendors on board and submittals to the contractor.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Position Requirements

Preferred Qualifications (in addition to minimum qualifications)

Education/Experience

• Bachelor’s degree in construction management or equivalent
• 1-2 years of supervisory experience

Knowledge, Skills and Abilities

• Experience with construction divisions 5, 6, 8, 9, 10, 11, 12, 13
• Use of estimating software
• Track record of success
• Strong leadership and interpersonal skills
• Ability to mentor and coach subordinates

Minimum Qualifications

Education/Experience

• High School diploma or equivalent and
• At least 8 years of experience in estimating or purchasing in the construction industry.

Knowledge, Skills and Abilities

• High level of strategy, proactive engagement to move project through estimating and purchasing effectively; holds others accountable.
• Excellent written and verbal communication skills
• Strong analytical, interpersonal, and communication skills
• Excellent organizational and time management skills
• Strong computer skills and Microsoft Office skills
• Strong emotional intelligence skills

Customer Service Skills:

• Demonstrates commitment to deliver outstanding service – both with internal and external customers
• Takes ownership to personally resolve customer problems (or find someone who can)
• Listens well, asks clarifying questions, and checks for agreement with customers
• Committed to following-up with customers in all instances in a timely manner
• Strong sense of accountability – ensures that you will do what you say that you are going to do
• Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful
• Positive attitude

Unsolicited resumes will not be accepted. To be considered for this position, please apply on ISEC’s Career Website.

Quietly setting the stage, ISEC constructs functional and beautiful architectural surroundings. Our craftsmanship is there amidst the cheers of fans in hometown stadiums, framing joyful reunions in airports across the country, and surrounding parents as they welcome their newborn in expertly outfitted hospital rooms. We invest the time and commitment to deliver world-class facilities.

We got our start in 1967 providing furniture and athletic equipment, and quickly expanded into the healthcare and laboratory industries. By 1970 we extended our Colorado roots into Phoenix, Los Angeles, San Francisco and Seattle. By 1990, our expertise in high-profile, mega-woodwork projects further propelled us into prominence.

Now with 9 regional offices and over 1,500 talented team members, we continue to exceed craftsmanship and business standards with a long history of excellence, sound project management skills, unwavering partnerships, financial stability, exemplary attention to detail and commitment to any project.

At ISEC, we take time to understand each client’s unique vision and provide true project ownership and accountability. As a prime trades contractor of choice, our craftsmen ensure nothing short of excellent results on every general trade, architectural woodwork, ornamental metals, doors, frames & hardware, specialties, laboratory furniture, and medical equipment project we complete.

Our Why? We’re an employee-owned company and our core values, Commitment to Customer, Integrity, Respect, Safety, and Teamwork, run deep. Our culture is based on a dedication to excellence and providing the highest level of performance, innovation, partnership and support to our team and to our clients.

ISEC is a tobacco/smoke/drug free company, an Equal Opportunity / Affirmative Action Employer and supports workplace diversity. Women, Minorities, Veterans, and Disabled candidates are encouraged to apply.

For more information on ISEC, or to review our FMLA notice, please visit our web site: www.isecinc.com.

NOTICE TO CALIFORNIA RESIDENTS/APPLICANTS: In connection with your application, we collect information that identifies, reasonably relates to or describes you (“Personal Information”). The categories of Personal Information that we collect include your name, government issued identification number(s), email address, mailing address, other contact information, employment history, educational history, and demographic information. We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or future contract positions, recordkeeping in relation to recruiting and hiring, conducting criminal background checks as permitted by law, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies.

All qualified applicants will receive consideration without discrimination because of sex, gender identity, gender expression, sexual orientation, marital status, race, color, age, national origin, military status, religion, or disability or any other legally protected status. Additional testing of job-related skills and for the presence of drugs may be required prior to employment.

I understand and acknowledge that all offers of employment and continued employment are contingent on compliance with the background check and drug testing policies.