Accounts Payable Specialist

At Independent Construction Company, dedication to excellence in service has been a cornerstone of our company from the very beginning. Independent Construction owns one of the largest earth moving fleets in the United States which makes it possible to complete a multitude of aspects in construction ranging from small to very large in size, and we pride ourselves in providing service that will make our clients feel comfortable both with the finished product and with future projects they may have. We have completed thousands of projects as the general contractor working for developers, cities, and municipalities. Our work consists of grading, paving, construction management and land development. Come be a part of a legacy that has been around since 1938.

Independent Construction Company is seeking qualified applicants for the position of Accounts Payable Specialist. The ideal candidate is someone who is organized and possesses strong time management skills. This position is responsible for high volume accounts payable processing, vendor communication, and filing.

Job Description

Responsibilities:

• Create and maintain vendor records, 1099 eligibility and payment terms.
• Maintain Vendor Certificate of Insurances.

• Sort incoming mail to ensure AP documents are processed timely.

• Responsible for the prompt and accurate data entry for invoices.

• Route invoices to project managers for approval and cost coding if needed.
• Monthly reconciliation of rental equipment invoicing.
• Enter/Scan/Attach invoices payables into Vista on a weekly basis as they are received.

• Responsible for receiving, processing, verifying, reconciling invoice payments for auto/equipment loans.
• Research and resolve invoice discrepancies and issues.

• Manage manual checks as requested.
• Reconciling and tracking jobsite water meter deposits.
• Review monthly vendor statements.
• Weekly fuel reporting.
• Maintain filing system.
• Answer vendor phone calls and emails.
• Process and follow up on rush items.
• Daily office phone answering, routing calls to appropriate department.
• Assist with other special projects as assigned by the Senior Accounting Manager.

Position Requirements

Qualifications:

• Thrives in a fast paced and fun working environment.
• Reliable, well organized, detail oriented.
• Demonstrate ability to deliver quality results under time constraints.
• Attention to detail while productively meeting goals.
• Ability to be a self-starter and be able to multitask.
• Critical thinking and problem-solving skills.

• Data entry and general math skills.
• Ability to communicate effectively both orally and in writing.

Education/Work Experience:

• Accounting or related field degree preferred, but not required.
• 2-3 years AP experience, preferably in the construction industry.
• Proficient Microsoft Office including Word and Excel.