Contract Administrator

At Griffith Company, we recognize that people are our most valuable resource. We nurture that resource by fostering a work environment that encourages communication, respect and recognition. In this environment, Griffith Company employees flourish, taking their careers to new levels. In addition to offering a 120+ year history of quality, safety and excellence, Griffith Company has a dynamic, exciting and supportive culture where opportunity for growth abounds.

The primary responsibilities of the Contract Administrator are to assist the Estimating/Project Management team with bid preparation processes and to handle project administration after a successful low bid.

Essential Functions & Knowledge

• Procure bid documents: Obtain plans and specifications from Owner/Agency.
• Work closely with the Estimators to determine what the bid requirements are for individual projects.
• Maintain bid schedule for the estimating team.
• Conduct Good Faith Effort documentation when required. This includes letter writing, posting advertisements, outreaching to subcontractors and keeping detailed documentation of all outreach efforts.
• Bid Preparation: Process includes preparing the bid package and corresponding with our bonding and insurance companies to make sure all project requirements can be met.
• Bid Running: Contract Administrator will be responsible for physically submitting bid package to Owner/Agency when necessary.
• Review Contract Agreements and obtain necessary bonds, insurance and authorized signatures on all required documentation related to a Prime Contract.
• Generate, issue and administer Subcontract Agreements. This includes reviewing all correspondence concerning Subcontracts and responding as necessary.
• Maintain subcontract status databases.
• Prepare prequalification packages to be submitted to Owner/Agency.
• Prepare and file preliminary notices on private contracts.
• Prepare and distribute preliminary information forms.
• Prepare and distribute EEO letters to signatory unions.
• Gather all necessary documentation to prepare job books for each project.
• Facilitate the execution of change orders and ensure that executed copies are routed to project team.
• Other duties as assigned.

SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY:

• The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.
• 2 or more years’ experience collecting, analyzing and interpreting data, preferably in a Construction or Manufacturing environment
• Must be proficient with Microsoft Office applications, specifically needing Advanced skills with:
• Microsoft Excel
• Microsoft Word
• Adobe Acrobat
• Outlook
• Experience with Viewpoint Software or an equivalent ERP system is preferred
• Must have excellent verbal and written communication skills
• Must be detail oriented and have the ability to work under pressure with strict deadlines
• Must be self-motivated, intellectually curious and enjoy working with a diverse group of people

Qualifications

EDUCATION

Bachelor’s degree is preferred, but not required.

COMPETENCIES

• Collaboration Skills
• Communication Proficiency
• Problem Solving/Analysis
• Technical Capacity
• Time Management