Estimator Assistant

At Vance Corporation, we are committed to sustainable and eco-friendly construction practices. We use green building materials and techniques whenever possible to reduce our impact on the environment. We specialize in road work and grading projects. Our team has extensive experience and knowledge in the industry, allowing us to provide our clients with top-notch services. We follow a rigorous process for every project we undertake, from initial consultation to final inspection. Our team works closely with our clients to ensure that their vision is realized and that the project is completed on time and within budget.

Job Description

Key Responsibilities:

• Set up and maintain estimates in Trimble B2W (or similar estimating platform)
• Build estimate structure / WBS from pay item lists and scope breakdowns
• Perform takeoffs using Bluebeam, PlanSwift, or similar
  • Area takeoffs (paving, demo, grading, etc.)
  • Linear takeoffs (striping, curb, sawcut, trench, etc.)
  • Understand cross sections, and apply to bid strategy.
• Import/export pay item lists (Excel) and generate estimate reports/bid tabs
• Compare pay quantities vs takeoff quantities and flag discrepancies
• Coordinate vendor/sub quotes (materials, striping, trucking, etc.)
  • Request quotes, track coverage/exclusions, log pricing and compliance notes
• Prepare complete bid backup packages (takeoffs, quotes, worksheets, reports)
• Support job walks as needed (notes/photos/scope clarifications)

Position Requirements

Skills & Qualifications:

• Strong plan/spec navigation with basic quantity calculations (LF, SF/SY, CY, tons)
• Proficient with takeoff tools (Bluebeam/PlanSwift/OST or similar)
• Solid Excel skills (cleaning data, importing pay items, basic formulas)
• Organized and detail-driven: can manage multiple bids and documentation standards
• Professional communication with vendors/subcontractors (phone/email)
• Experience with Trimble B2W
• Public works bid exposure (pay items, addenda, bid forms, specs)
• Paving/grading/striping familiarity
• Trimble Business Center (TBC) experience is a plus (not required)

Ideal Candidate / Add-On Responsibilities (Highly Desired)

• Motivated, self-starter mindset: takes ownership of assigned bids, follows through without being chased, and communicates status early when blockers come up.
• Willing to take on utility adjustment bid and Project Management end-to-end:
  • Identify and track utility adjustment opportunities (plans/specs, agency portals, bid boards, outreach)
  • Contact utility owners/representatives and gather requirements, docs, and constraints
  • Build the scope, quantities, and pricing and assemble a complete bid package
  • Submit bids and maintain a log of bid activity, follow-ups, and outcomes

What Success Looks Like (90-Day Targets)

Target goals:

• Produces accurate takeoffs with clean, reproducible backup
• Sets up estimates correctly and consistently (WBS, crews, equipment, quantities)
• Maintains complete quote logs and organized bid folders
• Flags scope/quantity issues early and supports smooth bid reviews