Office Engineer

Ghirardelli Associates

At Ghirardelli Associates we take pride in the accomplishments of our Associates and the environment that we foster. As a Great Place to Work, we strive to provide continuous growth and opportunities for our employees with the best benefits package and competitive wages we can offer. We’re not just an employer, we are family! We are proud to shape the communities we live in, while creating a positive environment for our associates to foster creativity and growth.

Job Description

Job Summary

The Office Engineer will undertake responsibility for contract administration of one or multiple concurrent construction projects. The OE is committed to making certain that the project moves smoothly, ensuring teamwork, efficiency, and clear communication with project team members including Contractors, Agencies, and staff. This position will serve as the on-site field administrator of activities related to construction projects, field orders, submittals, and project documentation.

Duties & Responsibilities:

Included but not limited to…

• Assists the Resident Engineer and/or Project Manager in all aspects of required office construction engineering work including setting up and maintaining project files, writing contract change orders, processing required documents and progress payments, as necessary.
• Office Engineers shall be knowledgeable in computer applications, and computer software programs such as Microsoft Word and Microsoft Excel.
• Develops and maintains an organized and complete set of records and procedures for the project.
• Review, negotiate and make recommendation for change orders.
• Review submittals, deliverables and other construction documents for completeness and accuracy.
• Monitors and schedules all necessary construction staking/surveys, field, and material inspections and preliminary, acceptance, and specialty testing as required throughout the contract.
• Provide and maintain logs for RFl’s, change orders, submittals, Request for Quotations, Correction Notices, Stop Work Notices, and related construction documents.
• Track, process and distribute submittals, RFI’s, design submittals, shop drawings, product data, and work plans.
• Prepare weekly reports on progress of submittal, RFI, and design submittal reviews to the Resident Engineer.
• Maintains the as-built drawings for change order updates and assists project lead in ensuring field staff updates as-built drawings as required.
• Assists the project lead in preparing final project closeout documents, including the resolution of potential claims.

Position Requirements

Key Qualifications

• High School Diploma or equivalent.
• A B.S. or B.A. degree in an appropriate construction-related technical or engineering field is preferred.
• Minimum of 4 years of construction and engineering experience directly related to general field administration on significant construction projects is required.
• Ability to communicate with project team staff or others.
• Candidate should be detailed oriented and organized.
• Strong applied experience with computer applications, and computer software programs such as Microsoft Word, Microsoft Excel, or equivalent.
• Assists with administering training programs and assists with writing training manuals.
• Caltrans Experience, highly desired.

Physical Demands/Working Conditions:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate is regularly required to sit for up to 6 to 8 hours per day while working at a computer, during meeting or while driving. Walking up to 2 hours per day while performing field visits. Ability to see well enough to function in a typical office environment and read standard text on paper and electronic screen of a computer or handheld device. The associate frequently is required to use hands. Repetitive reaching, repetitive hand use. Physical agility to perform tasks requiring a full range of body movements including lifting, pushing, pulling, bending, stretching, twisting, reaching, balancing, squatting, climbing, crawling, kneeling, or assuming crouched positions, repetitive arm, hand, finger, wrist, leg or foot motion. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Frequently use safety equipment such as a hard hat and safety vest; work in areas not well ventilated such as utility vaults; work outdoors or work on uneven ground or floor spaces; work at elevations above ground level and on marine vessels/structures. Must be able to work in all weather conditions and can work any day of the week both night and day. Available for after hour emergency response.

Associate Perks

Work & Life

• Competitive PTO
• 9 Paid Holidays
• Generous Education Allowance
• Bonus Programs
• Company Vehicle (depending on assignment)

Health Benefits

• Medical Insurance – United Healthcare and Kaiser
• Dental Insurance – MetLife
• Vision Plan – VSP
• Flexible Spending Plan (FSA)
• Health Spending Account (HSA)
• Wellness Rewards Program

Financial Benefits

• Life Insurance
• Profit Sharing
• 401(k) Plan (employer matching program)

Ghirardelli Associates is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law.